At ASPYA Foundation ("we", "us", "our"), we are committed to protecting the privacy of your personal information. We operate as a registered charity (Aspiring Young Africans Foundation Ltd) supporting young people and communities across Victoria.
This Privacy Policy outlines how we collect, use, store, and disclose your personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).
We collect personal information that is reasonably necessary for our community programs, events, operations, and communications. This may include:
Contact Information: Name, email address, phone number, and postal address (e.g., Unit 24/10 Graham St, Melton VIC 3337).
Program Participant Information: Details relevant to registration or participation in our youth initiatives, mentoring, workshops, fitness programs, and community events (which may include demographic or emergency contact details where necessary for safety and administration).
Donation & Financial Information: Records of donations or payments made to the foundation (note: financial transaction details/credit card info are typically processed securely through third-party payment gateways and are not stored by us).
Website Usage Data: Information collected automatically when you visit our website (https://www.aspyafoundation.org.au/), such as IP addresses, browser types, and pages visited, often gathered via cookies.
We collect personal information directly from you when you:
Register for or participate in our programs, camps, or events (e.g., Girl Chat, Faithful Coalition, HomeCourt).
Fill out contact forms or sign up for newsletters/updates on our website.
Make a donation or engage with our services.
Communicate with us via email, phone, or social media.
We use your personal information for purposes including, but not limited to:
Delivering, managing, and improving our community programs, mentoring, and support services.
Communicating with you regarding updates, events, newsletters, and opportunities within the foundation.
Processing donations, issuing receipts, and fulfilling administrative requirements.
Ensuring the safety and wellbeing of program participants.
Meeting our legal, regulatory, and funding compliance obligations as a registered Australian charity.
We respect your confidentiality and do not sell, trade, or rent your personal information. We may disclose your information to:
Service Providers & Partners: Trusted third parties who assist us in running our operations (e.g., IT support, platform hosting, or event management), strictly under confidentiality obligations.
Funding Bodies & Government Agencies: Where required by law or as part of our funding and compliance reporting obligations (such as grant acquittals), typically presented in de-identified or aggregated statistical formats where possible.
Emergency Services: If there is an immediate risk to an individual's health, safety, or welfare.
We take reasonable steps to protect your personal information from misuse, interference, loss, unauthorized access, modification, or disclosure. Data is stored securely in physical files and/or protected digital databases with restricted access.
You have the right to request access to the personal information we hold about you and to ask for corrections if it is inaccurate, incomplete, or out of date. To make a request, please contact us using the details below. We may require proof of identity before releasing requested information.
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those external sites and encourage you to review their respective privacy policies.
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or operational needs. The updated version will be posted on our website with a revised "Last Updated" date.
If you have any questions, concerns, or complaints regarding this Privacy Policy or how your personal information is handled, please contact us at:
ASPYA Foundation
Address: Unit 24/10 Graham St, Melton VIC 3337